How I Get Stuff Done using Notion & Notion Calendar

My mid-2024 task management workflow aka Heaven

My task management workflow has evolved and changed over the years. At the beginning of April, I wrote about the process that I used over the last 6 months. Since then, that workflow has undergone a major change that I’m really happy to tell you about.

I like simple systems.

The thing is that a lot of the time, we have to go through the weeds to get to the flowers.

I try to keep Gall’s Law in mind when it comes to my productivity practice but it’s not always as easy as it sounds. Many times, my workflow is clunkier than I would like due to features like application pricing tiers, offline availability, mobile access and overall personal preference.

A complex system that works is invariably found to have evolved from a simple system that worked. The parallel proposition also appears to be true: A complex system designed from scratch never works and cannot be patched up to make it work. You have to start over with a working simple system. — John Gall, Systematics

If a workflow in my system uses more than 1 tool, I try to consider how I can consolidate by using less tools. Tim Ferriss’ “What would this look like if it were easy?” question helps to drive this point home in my head. A lot of the time, easy means less.

If you happened across my 2024 Techo Kaigi article, this “less is easy” maxim may…