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A Capacity Assessment Tool For Solopreneurs Ready to Delegate
A few months ago, I learnt about micro-outsourcing from Justin Welsh’s Saturday Solopreneur newsletter. He defined it as a strategy where business owners hire freelance specialists to handle specific, recurring business tasks.
While reading, I envisioned this strategy as part of an integrated system that starts with capacity assessment — after all, how can we effectively delegate tasks without first understanding our current workload and identifying the areas where we need the most support?
A Common Delegation Mistake
When overwhelmed with business tasks, many solopreneurs rush to delegate work to virtual assistants without first evaluating those tasks to determine the type of attention that they need.
A virtual assistant is such a valuable team member for a solo online business owner and can significantly reduce your workload, protecting your mental energy for your own zone of genius in your business.
Nowadays, many virtual assistants do more than administrative tasks, specializing in niche areas such as tech support, social media marketing, and customer service. This makes it even more crucial to understand which tasks should be delegated and to whom.
How to Assess Your Capacity in 6 Steps
Think of these steps as the what, when, why, who, and how of your capacity assessment.
Step 1: Task Audit
Identify what you spend your time doing by making a list of your tasks. Consider tracking your time for a week to identify your repetitive, time and energy-consuming tasks.
Step 2: Time Audit
Document how long it usually takes you to complete each task and how frequently it needs to be done.
Step 3: Impact & Expertise
In Justin’s article, he recommends prioritizing your task list by determining the impact the task has on your business and the level of expertise required to…
